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Please note we follow Stephen's Rule: If you have been assigned a role in a meeting and you are a) unable to fill the role or b) unable to attend the meeting, it is YOUR responsibility to a) find YOUR replacement and b) notify the Toastmaster and/or General Evaluator of the change. Role responsibilities are detailed below.
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Role Responsibilites:
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Toastmaster contacts General Evaluator, Speaker(s), Hotseat and Table Topics Master and confirms participation in meeting.
Toastmaster prepares short introductions for same.
For Speakers, Toastmaster also obtains 1) speech title, 2) speech length and 3) speech manual.
Toastmaster prepares agenda for handout. |
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Speaker is prepared to give speech from manual on topic of choice. Speaker creates a custom introduction for speech and/or is prepared to provide information to assist Toastmaster in creating one.
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Hotseat has a speech ready to give in the event scheduled speaker is unable to do so. Hotseat creates a custom introduction for speech and/or is prepared to provide information to assist Toastmaster in creating one.
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Table Topics Master prepares questions on topic or topics of choice.
Questions are to be in good taste. Table Topics Master creates a custom introduction and/or is prepared to provide information to assist Toastmaster in creating one.
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General Evaluator contacts Evaluator(s), Grammarian, Ah Counter and Timekeeper and confirms participation in the meeting.
General Evaluator to update Toastmaster of those participating for agenda. General Evaluator prepares short introductions for Evaluator(s).
General Evaluator creates a custom introduction and/or is prepared to provide information to assist Toastmaster in creating one. |
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General Evaluators should follow the guidelines below: |
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Before the Meeting: |
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1. Make sure that the Evaluators, Ah Counter, Grammarian and Timekeeper will be at the meeting or that they have made arrangements for their replacement. |
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2. Prepare introduction for each of the Evaluators. |
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During the Meeting: |
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1. Toastmaster will introduce you. Approach the podium to introduce Evaluator #1. When the first evaluation is complete, approach the podium again and repeat for other Evaluators (if any). |
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2. When the evaluations are finished, call for the Timekeeper to announce the speakers with qualifying times, that is, those eligible for awards. When the Timekeeper is finished, call for the vote on the meeting's Best Speaker, Best Evaluator and Best Table Topics. |
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3. As members are voting and passing forth their ballots, call for the Ah Counter's report. Then call for the Grammarian's report. |
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4. For your remaining time at the podium, provide a general evaluation of the entire meeting. |
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5. As you speak, be aware of how much meeting time remains. When you see that the Awards are ready and being passed toward the Toastmaster, turn the meeting back over to the Toastmaster. Do not leave the podium until the Toastmaster has taken his or her place. |
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Evaluator listens carefully to assigned speaker and prepares short, useful evaluation of speech.
Evaluator's goal is to point out speaker's strengths and areas to work on. Evaluator creates a custom introduction and/or is prepared to provide information to assist General Evaluator in creating one.
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Grammarian prepares a word of the day handout with definition, function, origin and sample sentences.
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Ah Counter is prepared to count any speech aberrations for all speaking members in a meeting.
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Timekeeper works stopwatch and light signal switch for Speakers, those answering Table Topic questions and Evaluators. Timekeeper records time for same.
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The Listener's job is to strengthen the listening skills of our members. He or she will listen carefully to the speeches for obscure details and/or facts. The Listener will then transform these into questions and test fellow members.
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Future Assignments:
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Role |
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Toastmaster |
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Speaker 1 |
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Speaker 2 |
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Speaker 3 |
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Hot Seat |
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Table Topics |
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General Evaluator |
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Evaluator 1 |
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Evaluator 2 |
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Evaluator 3 |
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Grammarian |
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Ah Counter |
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Timekeeper |
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Listener |
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TT Answer 1 |
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TT Answer 2 |
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TT Answer 3 |
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TT Answer 4 |
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TT Answer 5 |
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TT Answer 6 |
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TT Answer 7 |
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TT Answer 8 |
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TT Answer 9 |
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TT Answer 10 |
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Changes to the schedule may be made by that week's Toastmaster or General Evaluator through the Members Only section. Club Officers may also edit the agendas.
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